How to eway bill in tally prime

Overview

The Goods and Services Tax (GST) regime in India mandates the generation of an electronic way bill (e-way bill) for the movement of goods of value exceeding ₹50,000. This system aims to reduce tax evasion and streamline the transportation of goods across states. TallyPrime, a popular accounting software, offers integrated features to simplify the process of generating e-way bills, making it a crucial tool for businesses operating under GST.

What is an E-way Bill?

An e-way bill is an electronic document required for the movement of goods from one place to another, especially for inter-state and intra-state transactions exceeding a specified value threshold. It serves as a proof of movement and helps authorities track the transit of goods. The e-way bill system is a part of the GST framework, designed to ensure compliance and transparency in the supply chain.

When is an E-way Bill Required?

An e-way bill is mandatory when the value of goods transported in a single conveyance exceeds ₹50,000. This applies to:

• Inter-state movement of goods.
• Intra-state movement of goods (rules may vary by state).

There are certain exceptions where an e-way bill is not required, even if the value exceeds ₹50,000, such as the movement of specific goods like personal effects, goods transported by non-motorized conveyances, or goods being transported by the railways. Always refer to the latest GST notifications for specific exemptions.

Generating E-way Bills in TallyPrime

TallyPrime has integrated e-way bill generation capabilities, allowing users to generate e-way bills directly from the software without needing to switch to the e-way bill portal for every transaction. The process generally involves the following steps:

1. E-way Bill Configuration in TallyPrime

Before you can generate e-way bills, you need to configure the e-way bill settings in TallyPrime. This typically involves:

• Enabling E-way Bill: Navigate to Gateway of Tally > F11: Features > Taxation > Enable GST. Ensure the 'GST Details' are configured correctly. Then, enable the 'Enable E-way Bill' option.
• Entering GST Details: Provide your company's GSTIN, applicable tax rates, and other relevant GST information.
• E-way Bill Settings: Specify the 'E-way Bill Applicable From' date, distance to the nearest transporter, and whether to generate the e-way bill for supplies or job work.

2. Recording Transactions

When you record a sales or purchase voucher that requires an e-way bill, TallyPrime prompts you to provide e-way bill details. Ensure that the party's GSTIN, address, and the HSN/SAC code for the goods are accurately entered in the ledger and item masters.

3. Generating the E-way Bill

Once the transaction is recorded, you can proceed to generate the e-way bill:

• Exporting E-way Bill Data: TallyPrime allows you to export the e-way bill details in a JSON format. Navigate to Gateway of Tally > Display More Reports > GST Reports > E-Way Bill Reports. Select the relevant transactions and choose the option to export.
• Generating E-way Bill Number: Upload the exported JSON file to the official E-way Bill Portal (https://ewaybillgst.gov.in/). The portal will process the data and generate a unique E-way Bill Number (EBN).
• Importing E-way Bill Number: You can then import this EBN back into TallyPrime. This step is crucial for updating your records and printing the e-way bill with the generated number. TallyPrime provides an option to import the e-way bill number from the portal.

4. Printing the E-way Bill

After the EBN is imported, you can print the e-way bill directly from TallyPrime. The printed e-way bill will contain all the necessary details, including the EBN, QR code, and transporter information, which must accompany the goods during transit.

Key E-way Bill Information

• Validity Period: The validity of an e-way bill depends on the distance the goods need to travel. For distances up to 100 km, it is valid for one day. For every additional 100 km or part thereof, one additional day is granted. For Over Dimensional Cargo, the validity is one day for every 20 km or part thereof.
• Transporter ID: The transporter ID is essential for tracking the movement of goods.
• HSN/SAC Codes: Harmonized System of Nomenclature (HSN) codes for goods and Services Accounting Code (SAC) for services are mandatory for e-way bill generation.

Benefits of Using TallyPrime for E-way Bills

• Efficiency: Streamlines the entire process from transaction recording to e-way bill generation.
• Accuracy: Reduces manual errors by automating data transfer.
• Compliance: Ensures timely generation and compliance with GST regulations.
• Integrated Reporting: Provides consolidated e-way bill reports for better tracking and auditing.

Conclusion

TallyPrime simplifies the often complex process of generating e-way bills, making it an indispensable feature for businesses. By understanding the configuration and workflow within TallyPrime, businesses can ensure smooth and compliant movement of goods, saving time and minimizing potential penalties.